Discover how the platform can support your growth and deliver a seamless experience for customers and partners in your use case with minimal effort.
„In short, we were impressed by the modularity and scalability with which you can work in the system. "
Siegfried SchneiderCMO, Red Dot Design
Benefit from a platform that adapts to your needs and enables you to grow faster, both in the cloud and on-premises. With superior functionality, cutting-edge technology, and world-class support – from onboarding to continuous optimization – you can achieve rapid ROI, reduce costs, increase revenue, and gain more time for strategic and creative tasks.
For teams who want to manage data such as images efficiently and reduce manual processes to save time and costs.
Manage assets
Manage products
Collaboration
Custom Workflows
Custom Branding
Integrations
REST-API
Print Automation
Analytics & Reports
SUPPORT LEVEL
SaaS
On-Premise
For teams with complex workflows that want to synchronize media and product data with ERP, store, website and other channels.
For teams that require multiple instances and the highest level of service and customisation of their modules.
Basic
Advanced
Enterprise
Individually authorized users
You are free to choose which roles and rights the users should have. 5 users are included in each plan.
Additional users
Give more parties access to relevant media and information. You can flexibly adjust the number of users at any time
Optional
Unlimited users
Add unlimited users and give everyone access to relevant media and information.
Flexible storage
The 4ALLPORTAL offers you 25GB of storage space for your content by default. You can flexibly adjust your storage space at any time and expand it in 100GB packages.
Test and development systems
Use an additional system hosted by us to develop and test individual functions. Each additional system can be hosted either on your own or on additional hardware.
System Synchronization Assistant
With the System Synchronization Assistant you can easily transfer selected configurations and settings from a source system to a target system or vice versa, e.g. from a development system to the live system.
High availability through clustering
Run your 4ALLPORTAL on a cluster of connected servers to ensure maximum availability with optimal load balancing and failover.
Simple, intuitive and multilingual user interface
4ALLPORTAL is easy to use, intuitive and multilingual, so you can easily introduce new and improved workflows without worry.
User, roles and rights management
Manage access to your assets through multi-layered and detailed user and role management
Customized metadata depending on type
Maintain only relevant information on the asset using customized metadata templates for different data types such as images, videos, or others.
Dimensional content (language, channel, etc.)
Manage multilingual, channel-dependent, or other dimensioned content centrally in one place.
Visual cues
Support the meaning of specific metadata with visual highlights such as icons.
User registration
User registration provides a guided and automated registration process where new users can easily register themselves and be validated by the administrator.
Custom workflows
Automate recurring processes and tasks with individually defined approval, correction or reconciliation workflows.
Own objects/module
Manage your own objects in your own modules such as events, projects or text modules.
4ALLPORTAL Marketplace
Discover more 4Apps and extensions to optimize and customize your 4ALLPORTAL at any time
Branded Look and Feel
Customize 4ALLPORTAL to match your corporate design with your own logos, icons and colors for more brand identity and recognition.
Multiple individual brandings
Use different brandings for different user roles, e.g. for specific dealers, customers or partners.
Import data sets
Fill 4ALLPORTAL with content by importing CSV and Office files.
Automatic and guided import keywording
Define which asset information should be automatically set and which should be queried before uploading. Pre-keywording allows you to better and more easily ensure the quality of metadata.
Bulk editing
For fast and effective editing of multiple assets, objects or other content, you can use the extensive mass editing features.
EXIF/IPTC/XMP metadata reading & writing
EXIF/IPTC/XMP data is automatically read, displayed on the asset, and can be modified and updated if necessary.
Automatic object recognition
The 4ALLPORTAL automatically detects and tags objects on images using artificial intelligence
Automatic face recognition
4ALLPORTAL automatically detects and tags faces and people on images using artificial intelligence.
Automatic text recognition
4ALLPORTAL automatically recognizes, corrects and tags words and text on images using artificial intelligence.
Export datasets
Export assets, metadata and other objects to PDF, CSV or Office files
File conversion
Automatically convert files to the desired output format for publishing, sharing, or downloading.
Share files via Live View
Share files with any number of recipients and give them a live view of the assets including shared metadata with eTicket. Use customization options such as download settings and validity period of shared access.
Share files via download link
Share files with any number of recipients directly as a download link and use customization options such as download settings and validity period of the shared link.
Image editing
Rotate, flip, crop, adjust resolution: Edit images directly in 4ALLPORTAL without additional software.
Video editing
Edit and cut videos directly in 4ALLPORTAL without additional software.
Individual search masks
Provide users with appropriate search options to help them find desired content faster and more efficiently.
Save and share filters
Use saved filters to automate recurring searches. They can be shared with colleagues in a library, making them accessible to everyone.
Reference content
Create two-way references between related content, such as between files and contacts (cross-module), for better organization of your data.
Duplicate check
Use the duplicate checker to find redundant records and consolidate or eliminate them.
Thesaurus
Maintain any number of synonyms for a keyword, so that all assets tagged with this term can also be found automatically under the synonyms in a targeted and fast manner.
Full text search
Quickly and easily search documents for specific text content.
Color search
With the color search you can find images based on color characters for mood images for example. The 4ALLPORTAL analyzes the colors and stores them as metadata on the image.
Evolution tree
Variants of certain assets are automatically displayed and referenced in the evolution tree, so you can always find connected assets quickly.
Favorites and history
Mark content as a favorite, for example, if you frequently work with the same assets and want to access them more quickly. Or use the history of recently viewed assets to quickly jump to the appropriate record.
Individual metadata attributes
Provide appropriate metadata to different user roles so they can access only metadata that is relevant to them.
Image comparison tool
Use pixel-based image comparison to quickly highlight visual differences between two images or versions.
Version control
Version your content so that it always uses the most recent and approved version. Previous versions are automatically recorded in the history, can be directly compared and restored if necessary.
Change history and audit
The change history logs relevant changes to content metadata, providing you with optimal tracking of user actions.
Manage usage
Manage the correct usage of an asset directly on the record, automatically ensuring acceptable usage. The status of usage is visually highlighted, so you can quickly see which assets you are allowed to use.
Manage licensing and usage rights
Correct use of an asset for which licenses or usage rights have been acquired from third parties (e.g. for stock material, people images) can be easily ensured by keeping relevant information on the asset in 4ALLPORTAL.
Digital watermarking for files
Protect your creative property and add a digital watermark to each file before sharing with colleagues or clients
Shared collections
Collect assets into collections, invite all stakeholders and collaborate on the files.
Tasks management
You can easily manage to-dos in 4ALLPORTAL with all the information and files needed for them, and work through them better.
Approval management
Manage approvals, reviews, corrections or feedback processes in 4ALLPORTAL using mark-up tools to place visual annotations directly on files.
Mark assets (colors, stars, hints)
Mark and organize your files with colors, stars or with hints for other users.
Management contact details
Find all important contact information on your content, such as people featured in images or responsible for the content, or related companies such as customers, partners or service providers.
Image
The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can view images directly without any additional program.
Video
The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can directly view and play videos without any additional program.
Audio
The 4ALLPORTAL supports over 1000 different file formats, so that all users can play audio files directly without an additional program.
Document
The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can directly view and browse documents without any additional program.
3D
The 4ALLPORTAL automatically creates dynamic previews for 3D objects, so that all users can view 3D files without any additional program.
Others
The 4ALLPORTAL also supports various CAD, archive, font, table formats and others. Contact us for more information.
Realtime Analytics Dashboard (BETA)
Get valuable insights into the usage and performance of your content: The realtime dashboard gives you a comprehensive overview of traffic and usage of the 4ALLPORTAL and included content for optimal KPI evaluations!
Media activity
Track the activity and performance of your assets by having 4ALLPORTAL automatically track when an asset was downloaded, by whom, in what quality, and with whom.
Reporting
Reporting gives you extensive possibilities to output any data from 4ALLPORTAL in an aggregated, automated and flexible way. For example, you can be regularly informed by email about relevant data statuses and developments such as content performance, active users and metadata quality.
Predefined exports
Easily generate predefined PDF overviews of selected assets with thumbnails and prepared metadata.
Individual exports
Define your own exports with individual layouts and metadata for overviews in various formats like Excel, CSV, HTML etc.
RESTful API
The RESTful API offers you optimal conditions to connect 4ALLPORTAL to existing third party systems. Maximize the benefit of all systems in your IT landscape and increase the efficiency of your processes.
Active Directory (AD) / Active Directory Federation Service (ADFS)
With the AD/ADFS Connector you enable users to easily authenticate via existing systems. 4ALLPORTAL can be connected to one or more directory services and automatically assigns roles to users.
SAML / LDAP
With the SAML/LDAP Connector you enable users to easily authenticate via existing systems. The 4ALLPORTAL can be connected to one or more directory services and automatically assigns roles to users.
Secure DMZ Adapter
The Secure DMZ Adapter serves as a proxy for a DMZ (Demilitarized Zone), analyzing requests from an external network to the 4ALLPORTAL and forwarding or blocking them to the internal network.
Public Asset Cache (PAC)
The 4ALLPORTAL PAC stores assets optimized for deployment outside the 4ALLPORTAL server. It prepares and processes assets to reduce the complexity of handling download requests.
Desktop Integration
Use desktop integration to get the most out of your assets - no matter what application you're using! Simply drag and drop the file into an application, such as one in Adobe Creative Cloud, or open it automatically in the default application.
InDesign extension
The InDesign extension automatically creates previews for your InDesign files, so that all users can view the file even without an Adobe license. Links are created between the document and the assets used in it, displayed and repaired if necessary.
PowerPoint Plugin
Easily create PowerPoint presentations with matching content from your media database. Use images, videos, whole templates or other assets from 4ALLPORTAL without leaving the application. Used assets are automatically linked to the main document and updated when changed.
Chili Publisher Integration
The Connector connects the online document editor with your 4ALLPORTAL to easily populate layouts and templates from Chili Publisher with the appropriate photos, graphics and logos from the media database to efficiently create promotional materials.
priint:suite Connector
The Connector connects the publishing platform with your 4ALLPORTAL to automatically create extensive product catalogs with priint:suite. This allows you to use a variety of product information, assets and other content more efficiently and reduces the error rate in catalog production.
TYPO3 Connector
With the TYPO3 Connector you can use assets and content from the 4ALLPORTAL without effort and detours in TYPO3 and place them on your website and store. Keep control over your content at any time and manage the usage centrally from 4ALLPORTAL.
WordPress Connector
With the WordPress Connector you can use assets and content from the 4ALLPORTAL without effort and detours in WordPress and place them on your website and store. Keep control over your content at any time and manage the usage centrally from the 4ALLPORTAL.
Drupal Connector
With the Drupal Connector you can use assets and content from 4ALLPORTAL without effort and detours in Drupal and place them on your website and store. Keep control over your content at any time and manage the usage centrally from 4ALLPORTAL.
Other integrations
4ALLPORTAL provides many more integrations that make your everyday work easier.
Online Documentation and Help
The online documentation is available to all users at any time, explaining new features and how they work. So everybody can inform himself about the possibilities of the 4ALLPORTAL!
Community Support
In our exclusive community you can benefit from the knowledge and experience of other 4ALLPORTAL users and partners: Get information in existing topics or ask your own questions about settings, configurations and functions!
Online API Try-it-out
We provide online API documentation where extensive information on connecting to third party systems via the API can be found.
Servicedesk Support
If you have technical problems or questions, our support is always available.
DAM
Manage, enrich and play out all media content perfectly organized under one roof. For easier collaboration and better performance in marketing and sales.
PIM
Enrich master data from SAP/ERP with product images, technical data sheets and marketing data and make it available in different languages for stores, catalogs and retailers.
API
Our RESTful API enables smooth data transfer between the 4ALLPORTAL and third-party applications, e.g. to automate recurring manual data entry.
Branding
From the user interface to the selection field, the 4ALLPORTAL adapts completely to your branding. Personalize the look and feel according to your wishes.
Workflows
The workflow component allows your team to map their own work processes in the 4ALLPORTAL and, for example, realize content approvals faster than ever before.
CMS
With the help of CMS integration, content from the 4ALLPORTAL can be made available for websites or stores at the touch of a button – multilingual, country-specific and SEO-ready.
Onboarding
A personal contact person ensures rapid commissioning and maximum return on investment in an agile framework based on your requirements.
Hosting
You decide where the 4ALLPORTAL is hosted: On our own servers or in our TÜV-certified high-performance data center in Germany.
Support
In addition to your dedicated contact persons, you will receive 24/7 support via our service desk, the 4ALLPORTAL community and our extensive documentation.
For us, this is tantamount to a quantum leap in our workflows: Inefficiently handling assets and metadata cost us a great deal of time and caused no end of stress. That is now a thing of the past since combining 4ALLPORTAL and the programming software. When you consider how central the topic of image data management has become for TV broadcasters and that we are now able to cut our working time by around 30% in this regard, we have taken a huge step forward in digitization.
Matthias Wiediger, Project Manager
Unfortunately, there is no one-size-fits-all answer to this question, as every company has its own individual wishes, ideas and requirements. To help you and your team find the optimal solution, our experienced consultants will help you develop clarity about possible solutions right from the first meeting.
SaaS stands for "Software as a Service" and means that the 4ALLPORTAL is not only installed and provided by our team as a "rental solution", but that the software is also hosted on a dedicated server in our TÜV-certified high-performance data center in Bielefeld (NRW). With the "OnPremise" variant, on the other hand, the system is installed on the customer's servers.The big difference? SaaS eliminates the acquisition costs for new servers as well as the ongoing expenses for the maintenance and servicing of the IT infrastructure.
Experience has shown that every customer system is configured and equipped differently. Accordingly, the actual costs vary from customer to customer. To get an initial concrete cost indication, click on the "Request prices now" button and reserve a free appointment for a requirements meeting. This is the only way we can better understand your personal requirements and give you specific prices at the end.