Efficient Data Management with Workflow and Content Automation

Simple, intuitive and multilingual user interface

4ALLPORTAL is easy to use, intuitive and multilingual, so you can easily introduce new and improved workflows without worry.

User, roles and rights management

Manage access to your assets through multi-layered and detailed user and role management

Customized metadata depending on type

Maintain only relevant information on the asset using customized metadata templates for different data types such as images, videos, or others.

Dimensional content (language, channel, etc.)

Manage multilingual, channel-dependent, or other dimensioned content centrally in one place.

Visual cues

Support the meaning of specific metadata with visual highlights such as icons.

User registration

User registration provides a guided and automated registration process where new users can easily register themselves and be validated by the administrator.

Custom workflows

Automate recurring processes and tasks with individually defined approval, correction or reconciliation workflows.

Own objects/module

Manage your own objects in your own modules such as events, projects or text modules.

4ALLPORTAL Marketplace

Discover more 4Apps and extensions to optimize and customize your 4ALLPORTAL at any time

Branded Look and Feel

Customize 4ALLPORTAL to match your corporate design with your own logos, icons and colors for more brand identity and recognition.

Multiple individual brandings

Use different brandings for different user roles, e.g. for specific dealers, customers or partners.

Import data sets

Fill 4ALLPORTAL with content by importing CSV and Office files.

Automatic and guided import keywording

Define which asset information should be automatically set and which should be queried before uploading. Pre-keywording allows you to better and more easily ensure the quality of metadata.

Bulk editing

For fast and effective editing of multiple assets, objects or other content, you can use the extensive mass editing features.

EXIF/IPTC/XMP metadata reading & writing

EXIF/IPTC/XMP data is automatically read, displayed on the asset, and can be modified and updated if necessary.

Automatic object recognition

The 4ALLPORTAL automatically detects and tags objects on images using artificial intelligence

Automatic face recognition

4ALLPORTAL automatically detects and tags faces and people on images using artificial intelligence.

Automatic text recognition

4ALLPORTAL automatically recognizes, corrects and tags words and text on images using artificial intelligence.

Export datasets

Export assets, metadata and other objects to PDF, CSV or Office files

File conversion

Automatically convert files to the desired output format for publishing, sharing, or downloading.

Share files via Live View

Share files with any number of recipients and give them a live view of the assets including shared metadata with eTicket. Use customization options such as download settings and validity period of shared access.

Share files via download link

Share files with any number of recipients directly as a download link and use customization options such as download settings and validity period of the shared link.

Image editing

Rotate, flip, crop, adjust resolution: Edit images directly in 4ALLPORTAL without additional software.

Video editing

Edit and cut videos directly in 4ALLPORTAL without additional software.

Individual search masks

Provide users with appropriate search options to help them find desired content faster and more efficiently.

Save and share filters

Use saved filters to automate recurring searches. They can be shared with colleagues in a library, making them accessible to everyone.

Reference content

Create two-way references between related content, such as between files and contacts (cross-module), for better organization of your data.

Duplicate check

Use the duplicate checker to find redundant records and consolidate or eliminate them.

Thesaurus

Maintain any number of synonyms for a keyword, so that all assets tagged with this term can also be found automatically under the synonyms in a targeted and fast manner.

Full text search

Quickly and easily search documents for specific text content.

Color search

With the color search you can find images based on color characters for mood images for example. The 4ALLPORTAL analyzes the colors and stores them as metadata on the image.

Evolution tree

Variants of certain assets are automatically displayed and referenced in the evolution tree, so you can always find connected assets quickly.

Favorites and history

Mark content as a favorite, for example, if you frequently work with the same assets and want to access them more quickly. Or use the history of recently viewed assets to quickly jump to the appropriate record.

Individual metadata attributes

Provide appropriate metadata to different user roles so they can access only metadata that is relevant to them.

Image comparison tool

Use pixel-based image comparison to quickly highlight visual differences between two images or versions.

Version control

Version your content so that it always uses the most recent and approved version. Previous versions are automatically recorded in the history, can be directly compared and restored if necessary.

Change history and audit

The change history logs relevant changes to content metadata, providing you with optimal tracking of user actions.

Manage usage

Manage the correct usage of an asset directly on the record, automatically ensuring acceptable usage. The status of usage is visually highlighted, so you can quickly see which assets you are allowed to use.

Manage licensing and usage rights

Correct use of an asset for which licenses or usage rights have been acquired from third parties (e.g. for stock material, people images) can be easily ensured by keeping relevant information on the asset in 4ALLPORTAL.

Digital watermarking for files

Protect your creative property and add a digital watermark to each file before sharing with colleagues or clients

Shared collections

Collect assets into collections, invite all stakeholders and collaborate on the files.

Tasks management

You can easily manage to-dos in 4ALLPORTAL with all the information and files needed for them, and work through them better.

Approval management

Manage approvals, reviews, corrections or feedback processes in 4ALLPORTAL using mark-up tools to place visual annotations directly on files.

Mark assets (colors, stars, hints)

Mark and organize your files with colors, stars or with hints for other users.

Management contact details

Find all important contact information on your content, such as people featured in images or responsible for the content, or related companies such as customers, partners or service providers.

Image

The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can view images directly without any additional program.

Video

The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can directly view and play videos without any additional program.

Audio

The 4ALLPORTAL supports over 1000 different file formats, so that all users can play audio files directly without an additional program.

Document

The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can directly view and browse documents without any additional program.

3D

The 4ALLPORTAL automatically creates dynamic previews for 3D objects, so that all users can view 3D files without any additional program.

Others

The 4ALLPORTAL also supports various CAD, archive, font, table formats and others. Contact us for more information.

Realtime Analytics Dashboard (BETA)

Get valuable insights into the usage and performance of your content: The realtime dashboard gives you a comprehensive overview of traffic and usage of the 4ALLPORTAL and included content for optimal KPI evaluations!

Media activity

Track the activity and performance of your assets by having 4ALLPORTAL automatically track when an asset was downloaded, by whom, in what quality, and with whom.

Reporting

Reporting gives you extensive possibilities to output any data from 4ALLPORTAL in an aggregated, automated and flexible way. For example, you can be regularly informed by email about relevant data statuses and developments such as content performance, active users and metadata quality.

Predefined exports

Easily generate predefined PDF overviews of selected assets with thumbnails and prepared metadata.

Individual exports

Define your own exports with individual layouts and metadata for overviews in various formats like Excel, CSV, HTML etc.

RESTful API

The RESTful API offers you optimal conditions to connect 4ALLPORTAL to existing third party systems. Maximize the benefit of all systems in your IT landscape and increase the efficiency of your processes.

Active Directory (AD) / Active Directory Federation Service (ADFS)

With the AD/ADFS Connector you enable users to easily authenticate via existing systems. 4ALLPORTAL can be connected to one or more directory services and automatically assigns roles to users.

SAML / LDAP

With the SAML/LDAP Connector you enable users to easily authenticate via existing systems. The 4ALLPORTAL can be connected to one or more directory services and automatically assigns roles to users.

Secure DMZ Adapter

The Secure DMZ Adapter serves as a proxy for a DMZ (Demilitarized Zone), analyzing requests from an external network to the 4ALLPORTAL and forwarding or blocking them to the internal network.

Public Asset Cache (PAC)

The 4ALLPORTAL PAC stores assets optimized for deployment outside the 4ALLPORTAL server. It prepares and processes assets to reduce the complexity of handling download requests.

Desktop Integration

Use desktop integration to get the most out of your assets - no matter what application you're using! Simply drag and drop the file into an application, such as one in Adobe Creative Cloud, or open it automatically in the default application.

InDesign extension

The InDesign extension automatically creates previews for your InDesign files, so that all users can view the file even without an Adobe license. Links are created between the document and the assets used in it, displayed and repaired if necessary.

PowerPoint Plugin

Easily create PowerPoint presentations with matching content from your media database. Use images, videos, whole templates or other assets from 4ALLPORTAL without leaving the application. Used assets are automatically linked to the main document and updated when changed.

Chili Publisher Integration

The Connector connects the online document editor with your 4ALLPORTAL to easily populate layouts and templates from Chili Publisher with the appropriate photos, graphics and logos from the media database to efficiently create promotional materials.

priint:suite Connector

The Connector connects the publishing platform with your 4ALLPORTAL to automatically create extensive product catalogs with priint:suite. This allows you to use a variety of product information, assets and other content more efficiently and reduces the error rate in catalog production.

TYPO3 Connector

With the TYPO3 Connector you can use assets and content from the 4ALLPORTAL without effort and detours in TYPO3 and place them on your website and store. Keep control over your content at any time and manage the usage centrally from 4ALLPORTAL.

WordPress Connector

With the WordPress Connector you can use assets and content from the 4ALLPORTAL without effort and detours in WordPress and place them on your website and store. Keep control over your content at any time and manage the usage centrally from the 4ALLPORTAL.

Drupal Connector

With the Drupal Connector you can use assets and content from 4ALLPORTAL without effort and detours in Drupal and place them on your website and store. Keep control over your content at any time and manage the usage centrally from 4ALLPORTAL.

Other integrations

4ALLPORTAL provides many more integrations that make your everyday work easier.

Online Documentation and Help

The online documentation is available to all users at any time, explaining new features and how they work. So everybody can inform himself about the possibilities of the 4ALLPORTAL!

Community Support

In our exclusive community you can benefit from the knowledge and experience of other 4ALLPORTAL users and partners: Get information in existing topics or ask your own questions about settings, configurations and functions!

Online API Try-it-out

We provide online API documentation where extensive information on connecting to third party systems via the API can be found.

Servicedesk Support

If you have technical problems or questions, our support is always available.