More performance and scalability for your company

Discover our different packages and find the right solution for your company to establish a new level of performance and scale faster.

Detailed overview of features and support

Basic

Advanced

Enterprise

    • Individually authorized users

      Individually authorized users

      You are free to choose which roles and rights the users should have. 5 users are included in each plan.

    • Additional users

      Additional users

      Give more parties access to relevant media and information. You can flexibly adjust the number of users at any time

      Optional

      Optional

      Optional

    • Unlimited users

      Unlimited users

      Add unlimited users and give everyone access to relevant media and information.

      Optional

      Optional

    • Flexible storage

      Flexible storage

      The 4ALLPORTAL offers you 25GB of storage space for your content by default. You can flexibly adjust your storage space at any time and expand it in 100GB packages.

    • Test and development systems

      Test and development systems

      Use an additional system hosted by us to develop and test individual functions. Each additional system can be hosted either on your own or on additional hardware.

    • System Synchronization Assistant

      System Synchronization Assistant

      With the System Synchronization Assistant you can easily transfer selected configurations and settings from a source system to a target system or vice versa, e.g. from a development system to the live system.

    • High availability through clustering

      High availability through clustering

      Run your 4ALLPORTAL on a cluster of connected servers to ensure maximum availability with optimal load balancing and failover.

    • Simple, intuitive and multilingual user interface

      Simple, intuitive and multilingual user interface

      4ALLPORTAL is easy to use, intuitive and multilingual, so you can easily introduce new and improved workflows without worry.

    • User, roles and rights management

      User, roles and rights management

      Manage access to your assets through multi-layered and detailed user and role management

    • Customized metadata depending on type

      Customized metadata depending on type

      Maintain only relevant information on the asset using customized metadata templates for different data types such as images, videos, or others.

    • Dimensional content (language, channel, etc.)

      Dimensional content (language, channel, etc.)

      Manage multilingual, channel-dependent, or other dimensioned content centrally in one place.

    • Visual cues

      Visual cues

      Support the meaning of specific metadata with visual highlights such as icons.

    • User registration

      User registration

      User registration provides a guided and automated registration process where new users can easily register themselves and be validated by the administrator.

      Optional

      Optional

    • Custom workflows

      Custom workflows

      Automate recurring processes and tasks with individually defined approval, correction or reconciliation workflows.

      Optional

    • Own objects/module

      Own objects/module

      Manage your own objects in your own modules such as events, projects or text modules.

      Optional

      Optional

    • 4ALLPORTAL Marketplace

      4ALLPORTAL Marketplace

      Discover more 4Apps and extensions to optimize and customize your 4ALLPORTAL at any time

    • Branded Look and Feel

      Branded Look and Feel

      Customize 4ALLPORTAL to match your corporate design with your own logos, icons and colors for more brand identity and recognition.

    • Multiple individual brandings

      Multiple individual brandings

      Use different brandings for different user roles, e.g. for specific dealers, customers or partners.

    • Import data sets

      Import data sets

      Fill 4ALLPORTAL with content by importing CSV and Office files.

    • Automatic and guided import keywording

      Automatic and guided import keywording

      Define which asset information should be automatically set and which should be queried before uploading. Pre-keywording allows you to better and more easily ensure the quality of metadata.

    • Bulk editing

      Bulk editing

      For fast and effective editing of multiple assets, objects or other content, you can use the extensive mass editing features.

    • EXIF/IPTC/XMP metadata reading & writing

      EXIF/IPTC/XMP metadata reading & writing

      EXIF/IPTC/XMP data is automatically read, displayed on the asset, and can be modified and updated if necessary.

    • Automatic object recognition

      Automatic object recognition

      The 4ALLPORTAL automatically detects and tags objects on images using artificial intelligence

      Optional

      Optional

    • Automatic face recognition

      Automatic face recognition

      4ALLPORTAL automatically detects and tags faces and people on images using artificial intelligence.

      Optional

      Optional

    • Automatic text recognition

      Automatic text recognition

      4ALLPORTAL automatically recognizes, corrects and tags words and text on images using artificial intelligence.

      Optional

      Optional

    • Export datasets

      Export datasets

      Export assets, metadata and other objects to PDF, CSV or Office files

    • File conversion

      File conversion

      Automatically convert files to the desired output format for publishing, sharing, or downloading.

    • Share files via Live View

      Share files via Live View

      Share files with any number of recipients and give them a live view of the assets including shared metadata with eTicket. Use customization options such as download settings and validity period of shared access.

    • Share files via download link

      Share files via download link

      Share files with any number of recipients directly as a download link and use customization options such as download settings and validity period of the shared link.

    • Image editing

      Image editing

      Rotate, flip, crop, adjust resolution: Edit images directly in 4ALLPORTAL without additional software.

    • Video editing

      Video editing

      Edit and cut videos directly in 4ALLPORTAL without additional software.

    • Individual search masks

      Individual search masks

      Provide users with appropriate search options to help them find desired content faster and more efficiently.

    • Save and share filters

      Save and share filters

      Use saved filters to automate recurring searches. They can be shared with colleagues in a library, making them accessible to everyone.

    • Reference content

      Reference content

      Create two-way references between related content, such as between files and contacts (cross-module), for better organization of your data.

    • Duplicate check

      Duplicate check

      Use the duplicate checker to find redundant records and consolidate or eliminate them.

    • Thesaurus

      Thesaurus

      Maintain any number of synonyms for a keyword, so that all assets tagged with this term can also be found automatically under the synonyms in a targeted and fast manner.

      Optional

      Optional

      Optional

    • Full text search

      Full text search

      Quickly and easily search documents for specific text content.

    • Color search

      Color search

      With the color search you can find images based on color characters for mood images for example. The 4ALLPORTAL analyzes the colors and stores them as metadata on the image.

    • Evolution tree

      Evolution tree

      Variants of certain assets are automatically displayed and referenced in the evolution tree, so you can always find connected assets quickly.

    • Favorites and history

      Favorites and history

      Mark content as a favorite, for example, if you frequently work with the same assets and want to access them more quickly. Or use the history of recently viewed assets to quickly jump to the appropriate record.

    • Individual metadata attributes

      Individual metadata attributes

      Provide appropriate metadata to different user roles so they can access only metadata that is relevant to them.

    • Image comparison tool

      Image comparison tool

      Use pixel-based image comparison to quickly highlight visual differences between two images or versions.

    • Version control

      Version control

      Version your content so that it always uses the most recent and approved version. Previous versions are automatically recorded in the history, can be directly compared and restored if necessary.

    • Change history and audit

      Change history and audit

      The change history logs relevant changes to content metadata, providing you with optimal tracking of user actions.

    • Manage usage

      Manage usage

      Manage the correct usage of an asset directly on the record, automatically ensuring acceptable usage. The status of usage is visually highlighted, so you can quickly see which assets you are allowed to use.

    • Manage licensing and usage rights

      Manage licensing and usage rights

      Correct use of an asset for which licenses or usage rights have been acquired from third parties (e.g. for stock material, people images) can be easily ensured by keeping relevant information on the asset in 4ALLPORTAL.

    • Digital watermarking for files

      Digital watermarking for files

      Protect your creative property and add a digital watermark to each file before sharing with colleagues or clients

    • Shared collections

      Shared collections

      Collect assets into collections, invite all stakeholders and collaborate on the files.

    • Tasks management

      Tasks management

      You can easily manage to-dos in 4ALLPORTAL with all the information and files needed for them, and work through them better.

    • Approval management

      Approval management

      Manage approvals, reviews, corrections or feedback processes in 4ALLPORTAL using mark-up tools to place visual annotations directly on files.

      Optional

      Optional

    • Mark assets (colors, stars, hints)

      Mark assets (colors, stars, hints)

      Mark and organize your files with colors, stars or with hints for other users.

    • Management contact details

      Management contact details

      Find all important contact information on your content, such as people featured in images or responsible for the content, or related companies such as customers, partners or service providers.

    • Image

      Image

      The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can view images directly without any additional program.

    • Video

      Video

      The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can directly view and play videos without any additional program.

    • Audio

      Audio

      The 4ALLPORTAL supports over 1000 different file formats, so that all users can play audio files directly without an additional program.

    • Document

      Document

      The 4ALLPORTAL supports over 1000 different file formats and automatically creates previews so that all users can directly view and browse documents without any additional program.

    • 3D

      3D

      The 4ALLPORTAL automatically creates dynamic previews for 3D objects, so that all users can view 3D files without any additional program.

    • Others

      Others

      The 4ALLPORTAL also supports various CAD, archive, font, table formats and others. Contact us for more information.

    • Realtime Analytics Dashboard (BETA)

      Realtime Analytics Dashboard (BETA)

      Get valuable insights into the usage and performance of your content: The realtime dashboard gives you a comprehensive overview of traffic and usage of the 4ALLPORTAL and included content for optimal KPI evaluations!

    • Media activity

      Media activity

      Track the activity and performance of your assets by having 4ALLPORTAL automatically track when an asset was downloaded, by whom, in what quality, and with whom.

    • Reporting

      Reporting

      Reporting gives you extensive possibilities to output any data from 4ALLPORTAL in an aggregated, automated and flexible way. For example, you can be regularly informed by email about relevant data statuses and developments such as content performance, active users and metadata quality.

      Optional

    • Predefined exports

      Predefined exports

      Easily generate predefined PDF overviews of selected assets with thumbnails and prepared metadata.

    • Individual exports

      Individual exports

      Define your own exports with individual layouts and metadata for overviews in various formats like Excel, CSV, HTML etc.

    • RESTful API

      RESTful API

      The RESTful API offers you optimal conditions to connect 4ALLPORTAL to existing third party systems. Maximize the benefit of all systems in your IT landscape and increase the efficiency of your processes.

    • Active Directory (AD) / Active Directory Federation Service (ADFS)

      Active Directory (AD) / Active Directory Federation Service (ADFS)

      With the AD/ADFS Connector you enable users to easily authenticate via existing systems. 4ALLPORTAL can be connected to one or more directory services and automatically assigns roles to users.

    • SAML / LDAP

      SAML / LDAP

      With the SAML/LDAP Connector you enable users to easily authenticate via existing systems. The 4ALLPORTAL can be connected to one or more directory services and automatically assigns roles to users.

    • Secure DMZ Adapter

      Secure DMZ Adapter

      The Secure DMZ Adapter serves as a proxy for a DMZ (Demilitarized Zone), analyzing requests from an external network to the 4ALLPORTAL and forwarding or blocking them to the internal network.

      Optional

      Optional

    • Public Asset Cache (PAC)

      Public Asset Cache (PAC)

      The 4ALLPORTAL PAC stores assets optimized for deployment outside the 4ALLPORTAL server. It prepares and processes assets to reduce the complexity of handling download requests.

      Optional

      Optional

    • Desktop Integration

      Desktop Integration

      Use desktop integration to get the most out of your assets - no matter what application you're using! Simply drag and drop the file into an application, such as one in Adobe Creative Cloud, or open it automatically in the default application.

    • InDesign extension

      InDesign extension

      The InDesign extension automatically creates previews for your InDesign files, so that all users can view the file even without an Adobe license. Links are created between the document and the assets used in it, displayed and repaired if necessary.

    • PowerPoint Plugin

      PowerPoint Plugin

      Easily create PowerPoint presentations with matching content from your media database. Use images, videos, whole templates or other assets from 4ALLPORTAL without leaving the application. Used assets are automatically linked to the main document and updated when changed.

      Optional

      Optional

      Optional

    • Chili Publisher Integration

      Chili Publisher Integration

      The Connector connects the online document editor with your 4ALLPORTAL to easily populate layouts and templates from Chili Publisher with the appropriate photos, graphics and logos from the media database to efficiently create promotional materials.

      Optional

      Optional

    • priint:suite Connector

      priint:suite Connector

      The Connector connects the publishing platform with your 4ALLPORTAL to automatically create extensive product catalogs with priint:suite. This allows you to use a variety of product information, assets and other content more efficiently and reduces the error rate in catalog production.

      Optional

      Optional

    • TYPO3 Connector

      TYPO3 Connector

      With the TYPO3 Connector you can use assets and content from the 4ALLPORTAL without effort and detours in TYPO3 and place them on your website and store. Keep control over your content at any time and manage the usage centrally from 4ALLPORTAL.

      Optional

      Optional

      Optional

    • WordPress Connector

      WordPress Connector

      With the WordPress Connector you can use assets and content from the 4ALLPORTAL without effort and detours in WordPress and place them on your website and store. Keep control over your content at any time and manage the usage centrally from the 4ALLPORTAL.

      Optional

      Optional

      Optional

    • Drupal Connector

      Drupal Connector

      With the Drupal Connector you can use assets and content from 4ALLPORTAL without effort and detours in Drupal and place them on your website and store. Keep control over your content at any time and manage the usage centrally from 4ALLPORTAL.

      Optional

      Optional

      Optional

    • Other integrations

      Other integrations

      4ALLPORTAL provides many more integrations that make your everyday work easier.

      Optional

      Optional

      Optional

    • Online Documentation and Help

      Online Documentation and Help

      The online documentation is available to all users at any time, explaining new features and how they work. So everybody can inform himself about the possibilities of the 4ALLPORTAL!

    • Community Support

      Community Support

      In our exclusive community you can benefit from the knowledge and experience of other 4ALLPORTAL users and partners: Get information in existing topics or ask your own questions about settings, configurations and functions!

    • Online API Try-it-out

      Online API Try-it-out

      We provide online API documentation where extensive information on connecting to third party systems via the API can be found.

    • Servicedesk Support

      Servicedesk Support

      If you have technical problems or questions, our support is always available.

  • Warner Bros Discovery x 4ALLPORTAL

What makes the 4ALLPORTAL so special?

  • DAM

    Manage, enrich and play out all media content perfectly organized under one roof. For easier collaboration and better performance in marketing and sales.

  • PIM

    Enrich master data from SAP/ERP with product images, technical data sheets and marketing data and make it available in different languages for stores, catalogs and retailers.

  • API

    Our RESTful API enables smooth data transfer between the 4ALLPORTAL and third-party applications, e.g. to automate recurring manual data entry.

  • Branding

    From the user interface to the selection field, the 4ALLPORTAL adapts completely to your branding. Personalize the look and feel according to your wishes.

  • Workflows

    The workflow component allows your team to map their own work processes in the 4ALLPORTAL and, for example, realize content approvals faster than ever before.

  • CMS

    With the help of CMS integration, content from the 4ALLPORTAL can be made available for websites or stores at the touch of a button – multilingual, country-specific and SEO-ready.

  • Onboarding

    A personal contact person ensures rapid commissioning and maximum return on investment in an agile framework based on your requirements.

  • Hosting

    As one of the few manufacturers of MDM software, we leave it up to you to decide where the 4ALLPORTAL is hosted:

    On your servers or in our TÜV-certified high-performance data center in Bielefeld (NRW).

  • Support

    In addition to your dedicated contact persons, you will receive 24/7 support via our service desk, the 4ALLPORTAL community and our extensive documentation.

Save 30% of working time


For us, this is tantamount to a quantum leap in our workflows: Inefficiently handling assets and metadata cost us a great deal of time and caused no end of stress. That is now a thing of the past since combining 4ALLPORTAL and the programming software. When you consider how central the topic of image data management has become for TV broadcasters and that we are now able to cut our working time by around 30% in this regard, we have taken a huge step forward in digitization.

Matthias Wiediger, Project Manager

Frequently asked questions

Unfortunately, there is no one-size-fits-all answer to this question, as every company has its own individual wishes, ideas and requirements. To help you and your team find the optimal solution, our experienced consultants will help you develop clarity about possible solutions right from the first meeting.

SaaS stands for "Software as a Service" and means that the 4ALLPORTAL is not only installed and provided by our team as a "rental solution", but that the software is also hosted on a dedicated server in our TÜV-certified high-performance data center in Bielefeld (NRW). With the "OnPremise" variant, on the other hand, the system is installed on the customer's servers.

The big difference? SaaS eliminates the acquisition costs for new servers as well as the ongoing expenses for the maintenance and servicing of the IT infrastructure.

Experience has shown that every customer system is configured and equipped differently. Accordingly, the actual costs vary from customer to customer. To get an initial concrete cost indication, click on the "Request prices now" button and reserve a free appointment for a requirements meeting. This is the only way we can better understand your personal requirements and give you specific prices at the end.