one software 4all

PRODUCT data

Achieve smarter and more efficient data management with 4ALLPORTAL.

One software for DAM and PIM

We live for smart data management

4ALLPORTAL delivers effective management of all your data – regardless of data type. With Digital Asset Management (DAM), Product Information Management (PIM) and your very own brand shop, you gain control over your data and all your marketing materials.

Let the software take care of time-consuming, repetitive tasks and use the time you save for more creativity and productivity.

  • 15 Mio.
    files managed
  • 100 %
    satisfied customers
  • 100K
    4ALLPORTAL users
  • 30+
    partners worldwide
  • 20+
    years of industry experience

All in one Software

4ALLPORTAL is for...

  • Marketing Managers

  • Creatives

  • IT Specialists

  • Product Managers

  • CEOs

  • Sales

  • Retailer

  • Press

  • And More

One Software 4all data

ERP-Systems

Supplier

CRM

Industry Software

Media

Products

Contacts

Text

Documents

Brands

Events

Tasks

Approvals

Reports

Collections

Projects

API´s

Social Media

Print

Web

Point of Sale

E-Commerce

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ALL THE INTEGRATIONS YOU NEED 

Create a digital workspace for you and your employees by seamlessly integrating the 4ALLPORTAL into your system landscape. This is easily achieved via the RESTful-API, standard interfaces or fully customized integrations, tailored to your industry solution.  

The integrations and connectors ensure an optimal connection, via which you can receive or transfer all your data – both sending and receiving systems can be connected. In doing so, the 4ALLPORTAL functions as a central management point from which you control all output channels.  

Effortlessly create individual workflows. 

Contact us if you don’t find your industry solution among our integrations. We will be happy to review whether an interface is feasible for you.  

View all integrations

Experience the 4ALLPORTAL 

Get a first impression of our extensive features, intuitive user interface and real application examples in only 30 minutes.  

Each demo is as individual as your requirements.

one Software. one Partner.

  • On-premise and Cloud

    We offer both variants depending on your requirements - also on a long-term basis.

  • Green Server in Germany

    Store your data on German TÜV-certified server with maximum security standards and exclusively used green electricity.

  • Fixed Contact Person

    Right from the start: Get your personal contact at the manufacturer.

  • PIM Including DAM

    One base, one interface, one app: one software to manage all your data and files.

  • Requirements Workshop

    In a requirements workshop, we work out your individual workflows, optimization potentials and challenges.

  • Flexible and Scalable

    Numerous modules and connectors offer a high degree of customizability of the software to make your very individual workflows as efficient as possible.

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Costs and Savings Potential in Image Management

Do you want to save costs and effort in your image management? Then get our guide now with helpful tips and savings opportunities for managing your media data.

How our customers Benefit

  • Matthew Patulski

    Project Manager

    At the end of the day I was most impressed by the software's flexible customization options. They really helped me to optimize my workflows.

  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    We’re already done with the most important thing – the product photos – so that the employees can continue to carry out their core competencies. The company was founded in 1984. Since then, every event, exhibition or celebration has been documented with photos. There are several gigabytes of material from that. I think we significantly underestimated what was still lying around and needed to be added.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    Our marketing operates very differently now. If I need an image collection, I no longer need someone from Marketing to upload it to OneDrive for it to be shareable. They can easily put it together for me and I can download it myself, directly from 4ALLPORTAL. In our company, we usually take the pictures ourselves, and with our colleagues instead of models. With the traffic light system, there’s no risk of beautiful visuals suddenly ending up in a magazine, where the person in the photo might then discover themselves without warning.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    In the past, people stored a RAW format on their PC, developed a TIFF or PSD from that, then stored that on the server. But people also sometimes kept the RAW file, made a JPEG out of it, and then stored the RAW, the JPEG and the TIFF. Now there is only one original, which can be downloaded in various formats using download profiles.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    In the past, if you made a product presentation, you had to go to marketing and say, 'I'd like the images for that.' Today, you type that into the search and download it yourself.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    Photo, product photo, and then other fields are populated, up to and including keywords. For recurring image types, there are folders with automatic keywording and metadata assignment. That already saves a lot of time

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    After the installation, the 4ALLPORTAL consultant familiarized us with the system and we got a half-day admin training. at course, I don't show all the features if it's a person from the event area, for example, because the extensive features are not needed by everyone. But with mixed groups from User Experience, Internal Communications, and Marketing, I do the larger tour with all the features.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    In the end, there was a huge mind map that no one knew their way around because our requirements were so complex. Only René from 4ALLPORTAL had a pretty good overview. And now everything is just the way we wanted it. It was all very positive.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    It was all there already and we had the opportunity to customize some more also in terms of role configuration, which was important because of the different stakeholders.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    What shouldn't happen is that several individual adjustments have been implemented and then an update doesn't work because you have to go back to the configurations afterwards. After all, before the changeover, our international colleagues always had to contend with long loading times for the preview images. And for our creatives, it was significant that they could drag the photos from the software directly into Adobe InDesign and link them.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    Marketing and sales is a pretty big area for us, staff-wise and file-wise. We have many product images or screenshots from our software. We also plan to add product brochures in the future, which can be stored and previewed directly in 4ALLPORTAL.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    The complexity had to be reduced. We found it to be highly adaptable and the standard version was already very good,” she said, listing some of the advantages. However, a few practical features could still be added through minor adaptations.”

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    It was simply no longer workable, with thousands of folders in which everything was contained in a kind of organized chaos but could not really be located,” Jeannine Walser said. That’s when we decided: We need a searchable tool where the versioning is clear and the assets can be linked. For example, if there is a consent form stating that certain photos can be used for external purposes like product brochures, then you can easily link those to the images.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    In the past, we didn't have a tool to manage our product photos and other digital assets. We had everything on a file server - in a folder with thousands of subfolders. Namely, in the subfolder of the subfolder of the subfolder. Also, managing access permissions was quite complicated, as due to various activities some subfolders that were not relevant to their activities were hidden. This made not only searching and saving difficult, but also administration.

    read more
  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    We install smaller updates ourselves once a month, so the system is always updated. And if a problem does crop up, we can submit a ticket to 4ALLPORTAL Support and they will take care of it.

    read more
  • Raymond Jackson

    Project Manager

    We have already received a great deal of positive feedback on the 4ALLPORTAL DAM: Our in-house colleagues praise the system thanks to the great user experience and seeing their actual workload reduce. Our marketing and graphics department alone saves about 20% time since data can now be found quickly by colleagues thanks to the excellent search function. As a result, the phone rings less and fewer support queries are landing in inboxes. And local dealers and window manufacturers are also just as enthusiastic: Finally, there’s no need to constantly send e-mails back and forth, and they can find their assets in a modern system.

    read more
  • Matthias Wiediger

    Project Manager

    For us, this is tantamount to a quantum leap in our workflows: Inefficiently handling assets and metadata cost us a great deal of time and caused no end of stress. That is now a thing of the past since combining 4ALLPORTAL and the programming software. When you consider how central the topic of image data management has become for TV broadcasters and that we are now able to cut our working time by around 30% in this regard, we have taken a huge step forward in digitization.

    read more
  • Anne Mette Alfken

    Responsible for maintaining the Online Shops

    The main goal was to purchase a system that offered an image database with really good search capabilities and supported digital workflows. A quick and clear preview of the files you are looking for should also be included.

  • Anne Mette Alfken

    Responsible for maintaining the Online Shops

    If the appointment works for us, we make the update and can quickly get back to work with the system. The things that were completely new were explained to me then in a brief training session.

    read more
  • Anne Mette Alfken

    Responsible for maintaining the Online Shops

    It might take me fifteen minutes if I'm demonstrating the functions to someone. Otherwise, the only thing that helps is trying things out and asking questions. If we ever have questions, we get straightforward help. They're very nice and quite patient.

    read more
  • Anne Mette Alfken

    Responsible for maintaining the Online Shops

    When you reach a certain number of files, you simply need a new, modern and powerful system. The main goal was to purchase a system that offered an image database with a really good search function and supported digital workflows. A quick and clear preview of the files you are looking for should also be included. There's so much you can do with 4ALLPORTAL and it's absolutely self-explanatory.

    read more
  • Katrin Meiners

    Senior Project Manager

    Rights sharing has also become much more efficient with 4ALLPORTAL. The same is true for agency access. Now we can quickly exchange assets with people outside the system. And we now have much closer collaboration with agencies and external retouchers.”

    read more
  • Dominic Brezinski

    Head of CEWE MediaAssets

    I have a feeling that there is a willingness to work together long term on both sides. 4ALLPORTAL is not a provider that tells you to submit a ticket when you have a problem, and then takes three days to handle it because nobody cares.

    read more
  • Katrin Meiners

    Senior Project Manager

    The big chunk is almost finished now, of course, but new requirements are always being added. But we keep ordering new adaptations and features, and we are also working together on the configuration.”

    read more
  • Dominic Brezinski

    Head of CEWE MediaAssets

    Overall, we can say those synergies can be put to use very well with 4ALLPORTAL,” Dominic Brezinski added. All CEWE locations use the new DAM system. We also plan to grant all third-party systems that process images access to 4ALLPORTAL for these images via interfaces, so that images will only have one home. Namely, the 4ALLPORTAL.”

    read more
  • Katrin Meiners

    Senior Project Manager

    We have much better availability of assets. Everything is in one data port , and assets can be shared, which has become extremely efficient. Interaction between departments has become easier – making files available, the workflows. And when using it, it’s immediately clear what I’m allowed to use an asset for.”

    read more
  • Dominic Brezinski

    Head of CEWE MediaAssets

    We have a lot of stock photos, as well as our own creations. This means that rights management is important. We also have business partners who provide us with photos we can only use for their photo services.”

    read more
  • Dominic Brezinski

    Head of CEWE MediaAssets

    We asked all possible locations beforehand what the use cases were so we could select a system that came closest to our needs. Then we looked around the market, shortlisted possible providers and carried out a complex bidding process. In the end, 4ALLPORTAL prevailed over the other competitors.”

    Read more
  • Janine Blechschmidt

    Project Management Advertisement

    4ALLPORTAL help us structure our media data and manage it from a central location. The software is well-designed and very user-friendly, and the service was always professional. 4ALLPORTAL always had expert answers to our trickiest questions and problems. If we had to do it all again, we would still choose 4ALLPORTAL!”

    Read more
  • Sven Feurer

    Brand Manager

    We were looking for a product that’s fast, can be connected directly to InDesign and isn’t licensed per user. That’s exactly what we found in 4ALLPORTAL and the DAM module from 4ALLPORTAL. It was also important for us to establish good contact with the provider, so that our product feedback would be taken on board and we’d be treated as more than a number. We found this and more in 4ALLPORTAL.

    Read more
  • Matthew Patulski

    Project Manager

    At the end of the day I was most impressed by the software's flexible customization options. They really helped me to optimize my workflows.

  • Janine Blechschmidt

    Project Management Advertisement

    4ALLPORTAL help us structure our media data and manage it from a central location. The software is well-designed and very user-friendly, and the service was always professional. 4ALLPORTAL always had expert answers to our trickiest questions and problems. If we had to do it all again, we would still choose 4ALLPORTAL!”

    Read more

DOING BUSINESS TOGETHER 

Offer your customers the right software for their requirements by using the many configuration and integration options of the 4ALLPORTAL. Its modern data model, ability to manage a wide variety of data types and file formats, and extreme adaptability allow your customers to work efficiently and retain compete control over their data

What a collaborative partnership looks like:

Let´s talk

The right contact for every query. 

  • Claudia Pavković

    Questions, requirements, demos and test system: Claudia will advise you on our products and provide an initial price estimate.

  • Tobias Frese

    Tobias Frese

    Let’s do business together: our partner manager Tobias will show you the shared benefits of working together.

  • Melina Siedenhans

    4ALLPORTAL – Your new employer: Melina will answer all your questions about career opportunities with us.