Product Information Management System (PIM)

Provide a single point of access for all your marketing and sales-related product data. 4ALLPORTAL combines all data from third-party systems and offers optimal management, provisioning and seamless integration. 

  • CEWE
  • visitBerlin
  • Schindler AG
  • Warner Bros Discovery x 4ALLPORTAL
  • CEWE
  • visitBerlin
  • Schindler AG
  • Warner Bros Discovery x 4ALLPORTAL

The 4ALLPORTAL PIM system at a glance

  • Flexible and Scalable

    Numerous modules and connectors offer a high degree of customizability of the software to make your very individual workflows as efficient as possible.

  • Master Data Management

    Manage all types of data: Assets, address data, product data and more.

  • On-premise and Cloud

    We offer both variants depending on your requirements – also on a long-term basis.

The Most Important Advantages of the 4ALLPORTAL PIM System for Your Data Management 

The single point of truth for your product data

The 4ALLPORTAL PIM system is your single point of truth. Connect your existing third-party systems and bring all product information together in one central location for central product information management. It is the touch point for all lifecycle phases of your data. From the initial import to the management, maintenance and enrichment to the delivery and publication of your product data. With the 4ALLPORTAL PIM system, you control all steps flexibly and in the shortest possible time from one platform.

Efficient and value-enhancing maintenance of product data

Our product information system makes it easy for you to get maximum value from the master data imported from your ERP systems. Easily enrich your data sets with additional information, such as product descriptions and media, and dimension them according to output channel and language. In this way, your product data is complete and ready for all sales channels. By categorizing by function or product range, you only maintain relevant data for an object type and realize efficient data management.

Product data made easy

All changes you make are automatically transferred from our PIM system to your connected third-party systems via the integrations. To ensure that you provide a uniform and clear description of your products for all output channels, you classify your product data within the PIM system according to common formats and standards for data exchange. Your product data is automatically available for publication in the correct formats and according to the requirements for websites, web stores, marketplaces and print.

Do I need a PIM system?

In which cases does the introduction of a PIM system pay off? In our white paper, you can read about the specific areas in which your company can benefit from a Product Information Management system.

Full control over your product data

To ensure that a product with all relevant content is ready for publication, it requires the cooperation of a wide variety of players: product managers, marketing managers, editors, translators, purchasers, etc. If several people are working on one data set, the 4ALLPORTAL PIM system lets you keep track of everything at all times. Ensure that everyone is working only on the current version of the product data and optimizing it. In the process, 4ALLPORTAL automatically tracks the entire life cycle of the product and all changes that this involves.

Data quality management with a PIM system

Even when entering data, you ensure correct data quality management in the 4ALLPORTAL PIM system with the help of predefined mandatory fields, forms and selection lists. All data is always immediately recognizable and easy to monitor. For example, if a product is about to be published, the system tells you via visual indicators whether all the required data is available. You regularly receive user-specific, configurable and situation-based live reports on all desired key figures and thus react early to all events concerning your products and assortments. 

Faster to market placement with automated workflows

Shorten your time-to-market by predefining all work processes, such as the creation of new articles for the entire product lifecycle, and mapping them in the system. Have the required information automatically requested from the relevant departments and entered by those responsible. This simplifies the processes between the responsible persons. 

Promote collaboration on product data

Increase the quality of collaboration and communication within and between your teams. Provide a single point of contact that empowers all employees to procure product information independently. In addition, use the notification functions of the 4ALLPORTAL PIM system to inform those responsible about any events, such as product changes, new products or images.

Do I need a PIM system?

In which cases does the introduction of a PIM system pay off? In our white paper, you can read about the specific areas in which your company can benefit from a Product Information Management system.

Manage access to your product data

Determine which roles in the company are granted access to a data set and what they are allowed to use it for. With the extensive digital rights management options in the database tool, you determine whether a user only has the right to view data or also to edit it. At the same time, you simplify the search for product data for your employees, since the possible results only reflect content that is relevant for the corresponding role.

PIM system including DAM system

The 4ALLPORTAL PIM system is available to you including fully comprehensive DAM software. In addition to the product data, manage all assets belonging to the product, such as images, photos, videos and text modules and map the entire product lifecycle with 4ALLPORTAL. This is how you bring the administration of your product data and media management together with 4ALLPORTAL.

Modularity and scalability

In short, we were impressed by the modularity and scalability with which you can work in the system.

Portrait von  Siegfried Schneider | Red Dot Design
Siegfried Schneider
CMO | Red Dot Design
Read Success Story

One DAM/MAM and many possibilities

Especially with the update to version 3.x, the interface is intuitive, simple and tidy. The system is easy to operate and administer. We use the system for a wholesaler in the organic/food sector to keep all product images for different output channels. The 4AllPortal feeds different systems with the assets and also serves as support for the production of fortnightly advertising.

Christian Lutz
Head of Portal Operations | Mediengruppe Oberfranken
Read Success Story

A solid DAM system

Simple handling and intuitive operation. The functions offered are extensive and can be expanded as needed. With the help of the search filters and import keywording, specific files and images can be found more quickly. The ability to select the file type and size of the image before downloading so that you don't have to adjust the size down later in photo editing software is incredibly practical.

Portrait von  Pascal Monnerat | Click it
Pascal Monnerat
Media Consultant | Click it
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Best PIM/MAM system on the market

The 4ALLPORTAL is built on a clean system architecture that allows the system to be configured and extended according to your own requirements, while ensuring stability and performance. It is the only PIM system that has a detailed, role-, class- and device-specific UI to configure. It also integrates well via the REST API. Even complex automations are easily possible via Java Spring technology.

Portrait von  Hendrik Edzards | PIMWORKS
Hendrik Edzards
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Optimization for efficient workflows

At the end of the day I was most impressed by the software's flexible customization options. They really helped me to optimize my workflows.

Matthew Patulski
Project Manager | Cyan Gate

Claudia Pavković

Marketing Development Representative

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With our expert Claudia

Frequently asked questions

DAM stands for Digital Asset Management, and PIM stands for Product Information Management. Both involve the central management of content. DAM deals with digital assets, such as photos and videos. PIM deals primarily with product-related information. Often, DAM providers also offer PIM solutions.

Check out our blog "DAM vs. PIM"

A PIM system is needed to optimize the business processes around the management of product data, with the help of a central and expenditure-neutral reference point, and to ensure a high quality of your product data.

A PIM system acts as a database software for your product data. Users add information and edit or publish it in existing distribution channels. It also avoids duplicate data management, by centrally managing your product data. In addition, a PIM system enables output-neutral data management, so that all resources are available at any time and for any channel.

A PIM system is used to make all processes in product information management more efficient. The core of a product information system is the central and output-neutral management of product data within a tool in order to simplify the management of product data and its provision in all sales channels.