Manage digital assets more efficiently with 4ALLPORTAL

Smart Digital Asset Management with AI
  • CEWE
  • Bayrischer Rundfunk
  • visitBerlin
  • Schindler AG
  • AFP Marketing
  • Bayern Innovativ
  • Richard Wolf
  • Jato
  • Design Hotels
  • Promedico
  • Warner Bros Discovery x 4ALLPORTAL
  • Bofrost
  • Das Logo von Teekanne.
  • CEWE
  • Bayrischer Rundfunk
  • visitBerlin
  • Schindler AG
  • AFP Marketing
  • Bayern Innovativ
  • Richard Wolf
  • Jato
  • Design Hotels
  • Promedico
  • Warner Bros Discovery x 4ALLPORTAL
  • Bofrost
  • Das Logo von Teekanne.

From archiving to searching to sharing:

Simplify the Digital Management of your images, videos, audio files, and documents. 

  • Cloud vs. On-Premise

    Use the 4ALLPORTAL DAM software according to your company’s requirements either in the cloud or on-premise on your own server. Save resources and leave the operation to 4ALLPORTAL or run the system on your own servers if required.

  • Flexible License Model

    With our flexible licensing model, you use the 4ALLPORTAL DAM system according to the number of users or completely user-independently. If you grow, the system grows with you. More storage space, additional modules and functions can be added at any time.

  • Certified Server

    The 4ALLPORTAL data center is located in Germany and is audited by the Technical Inspection Agency. Our servers meet all legal requirements and comply with the ISO standard for information and IT environment security for data backup.

The main benefits of the 4ALLPORTAL DAM system for your media management

The 4ALLPORTAL relies on centralization in media management to create a single place for all your digital assets. The place where every user and department can find files on their own. The place where you have full control over your files and all your third party systems are connected. And the place where previews of all possible formats are available without relying on individual editing systems.

4ALLPORTAL as a central point of contact in the company

4ALLPORTAL DAM software is your single point of truth. Store all your important assets, such as images, videos and documents in one central location and avoid duplicate data storage in different locations. It creates a single point of contact that all departments and third-party systems access as a reference for up-to-date and complete files and content in the digital asset management system.

Finde deine Bilder noch schneller mit der richtigen Verschlagwortung

Find your assets fast

The powerful search functions of our data management software help you find the files you need faster. Through tagging, you can store descriptions and keywords for individual files, which you can use for targeted searches. Use advanced search criteria such as file type, release status and intended use in 4ALLPORTAL instead of being limited to file names.  

Full text search and OCR text recognition

Find documents faster: Use the full text search to search your document stock for specific records, text modules or phrases. But images can also contain text, such as handwritten notes, brand names, or labels. The optional OCR text recognition also makes this information searchable by capturing the text content on image files. With these functions, the 4ALLPORTAL DAM software enables all roles in the company to access the media pool and thus your knowledge base, and to obtain searched files independently. 

Better collaboration with internal and external parties

Provide all required files and information to all involved parties. For external groups such as customers or agencies, set up separate roles in the DAM or offer a temporary live view of the files as well as download packages.

For better collaboration, our DAM software has additional features such as task management. Create tasks and deadlines and assign them including all relevant information and files to one person. This gives everyone an overview of which tasks are linked to which file.

Connection of your third-party systems to the 4ALLPORTAL DAM software

Use the 4ALLPORTAL DAM system as a central control and distribution point for all your images, videos and documents. To do this, it fits perfectly into your IT system landscape. How? The RESTful API enables seamless exchange of data into any third-party system. In addition, the 4ALLPORTAL offers you a large number of integrations with which you can easily connect systems such as TYPO3 and SAP and use the DAM software as a central file archive. Merge digital assets or information from your third-party systems in the DAM solution and pass the enriched assets to a CMS, such as WordPress, for publishing.

The most common mistakes made when choosing a dam system

Read this guide to avoid typical mistakes when selecting DAM software. Read more now

One app for files of all formats

4ALLPORTAL software makes it easy for you to create and edit digital assets of any format using the desktop app. From here, a file is opened directly in the native editing program. No matter what format or program, 4ALLPORTAL allows you to start editing right away.
Save yourself from installing countless plugins to access your media archive from programs. Instead, use the desktop app and drag and drop files you need directly into an application program such as Adobe InDesign, Photoshop or Microsoft Office.

The right format at any time

With 4ALLPORTAL, you distribute and publish your content to the desired channels with just a few clicks. To ensure that the requesting and receiving systems also receive the files in the correct formats, leave it to the DAM software to automatically convert the original file for the respective channels - such as your website or social media platforms.

DAM software customized to your needs

Standard or individual: 4ALLPORTAL DAM software can do both. Customize the standard of the platform to your needs and create a familiar environment for your employees. From your branding and corporate colors to customized search criteria for a more targeted search according to role. The system's interface and user experience is fully customizable if needed.

Full control over all changes to your assets

Usually, several people are involved in the creation of good content. Our data management software makes it easy to keep an eye on every change status. Changes and versions are automatically tracked as they are edited. The system automatically updates new versions at all connected points. Older versions remain available for comparison between new and old and can be restored in just a few clicks. If you have any queries about changes made, exports or imports of an asset, you receive information about the entire asset lifecycle. You create transparency and maintain full control over the distribution of up-to-date content.

Correct and safe use of your files

Not everyone can or should see, edit or share all content. Use the Digital Asset Management software's multi-level role management to define which departments have access to specific files, information, or even metadata and data fields. This way, each role always works with the content that falls within their scope of responsibility and finds files they are looking for much faster. 

Protect and manage licenses and third-party rights

If you are using licensed content, such as stock material, there are licensing conditions to be considered in order to prevent copyright violations. Even personal images such as employee photos are subject to terms of use, usually in the form of signed consent forms. With the help of the 4ALLPORTAL DAM system, you can store usage rights for each asset, such as limitations or license expiration dates. The system secures for you that users also use the assets correctly in the sense of the usage rights. You therefore ensure the correct use of purchased media and images of people, protecting you and your employees from non-compliance.

4ALLPORTAL DAM with optional PIM

Are you also looking for a solution to manage all your product data and enrich it with digital content? No problem - connect the 4ALLPORTAL PIM system as an additional module and use it together with the 4ALLPORTAL DAM system in one interface.

  • 15 Mio.
    managed assets
  • 100+
    happy customers
  • 100K
    4ALLPORTAL users
  • 50+
    worldwide partners
  • 20+
    years of experience

A wide range of functionalities thanks to professional support

The comprehensive solution from 4ALLPORTAL impressed us with its high usability and wide range of functionalities. We also appreciated the professional support provided by competent contacts. The selection of 4ALLPORTAL was strengthened by several factors, in particular GS1 compatibility, which was of crucial importance to us.

Pascal Panzer
Corporate Process Manager & Head of SAP | Teekanne GmbH & Co. KG
Read Success Story

Modularity and scalability

In short, we were impressed by the modularity and scalability with which you can work in the system.

Portrait von  Siegfried Schneider | Red Dot Design
Siegfried Schneider
CMO | Red Dot Design
Read Success Story

One DAM/MAM and many possibilities

Especially with the update to version 3.x, the interface is intuitive, simple and tidy. The system is easy to operate and administer. We use the system for a wholesaler in the organic/food sector to keep all product images for different output channels. The 4AllPortal feeds different systems with the assets and also serves as support for the production of fortnightly advertising.

Christian Lutz
Head of Portal Operations | Mediengruppe Oberfranken
Read Success Story

A solid DAM system

Simple handling and intuitive operation. The functions offered are extensive and can be expanded as needed. With the help of the search filters and import keywording, specific files and images can be found more quickly. The ability to select the file type and size of the image before downloading so that you don't have to adjust the size down later in photo editing software is incredibly practical.

Portrait von  Pascal Monnerat | Click it
Pascal Monnerat
Media Consultant | Click it
Read Success Story

Best PIM/MAM system on the market

The 4ALLPORTAL is built on a clean system architecture that allows the system to be configured and extended according to your own requirements, while ensuring stability and performance. It is the only PIM system that has a detailed, role-, class- and device-specific UI to configure. It also integrates well via the REST API. Even complex automations are easily possible via Java Spring technology.

Portrait von  Hendrik Edzards | PIMWORKS
Hendrik Edzards
Read Success Story

Claudia Pavkovic

Marketing Development Representative

book a demo

With our expert Claudia

Frequently asked questions

Digital Asset Management (DAM) encompasses all processes related to the management of digital assets. These range from content creation to publishing and archiving.

Digital assets are digitally stored content that holds a particular value for the company. In other words, they are digital items of value. The most common assets include photos, videos, audio files, and text.

DAM stands for Digital Asset Management, and PIM stands for Product Information Management. Both involve the central management of content. DAM deals with digital assets, such as photos and videos. PIM deals primarily with product-related information. Often, DAM providers also offer PIM solutions.

Check out our blog "DAM vs. PIM"

Digital Asset Management (DAM) simplifies many of the processes involved in storing, managing, and distributing your digital content. Functions such as automatic keyword creation, meta data, filesharing, or task management make DAM a comprehensive solution for the handling of large data quantities.

The main task of Digital Asset Management (DAM) software is to maintain digital assets. A Digital Asset Management system ensures that all the valuable content in your company is stored in one central location, accompanied by essential meta data, and prepared for correct use.