The main benefits of the 4ALLPORTAL DAM system for your media management
The 4ALLPORTAL relies on centralization in media management to create a single place for all your digital assets. The place where every user and department can find files on their own. The place where you have full control over your files and all your third party systems are connected. And the place where previews of all possible formats are available without relying on individual editing systems.
4ALLPORTAL as a central point of contact in the company
4ALLPORTAL DAM software is your single point of truth. Store all your important assets, such as images, videos and documents in one central location and avoid duplicate data storage in different locations. It creates a single point of contact that all departments and third-party systems access as a reference for up-to-date and complete files and content in the digital asset management system.
Find your assets fast
The powerful search functions of our data management software help you find the files you need faster. Through tagging, you can store descriptions and keywords for individual files, which you can use for targeted searches. Use advanced search criteria such as file type, release status and intended use in 4ALLPORTAL instead of being limited to file names.
Full text search and OCR text recognition
Find documents faster: Use the full text search to search your document stock for specific records, text modules or phrases. But images can also contain text, such as handwritten notes, brand names, or labels. The optional OCR text recognition also makes this information searchable by capturing the text content on image files. With these functions, the 4ALLPORTAL DAM software enables all roles in the company to access the media pool and thus your knowledge base, and to obtain searched files independently.
Better collaboration with internal and external parties
Provide all required files and information to all involved parties. For external groups such as customers or agencies, set up separate roles in the DAM or offer a temporary live view of the files as well as download packages.
For better collaboration, our DAM software has additional features such as task management. Create tasks and deadlines and assign them including all relevant information and files to one person. This gives everyone an overview of which tasks are linked to which file.
Connection of your third-party systems to the 4ALLPORTAL DAM software
Use the 4ALLPORTAL DAM system as a central control and distribution point for all your images, videos and documents. To do this, it fits perfectly into your IT system landscape. How? The RESTful API enables seamless exchange of data into any third-party system. In addition, the 4ALLPORTAL offers you a large number of integrations with which you can easily connect systems such as TYPO3 and SAP and use the DAM software as a central file archive. Merge digital assets or information from your third-party systems in the DAM solution and pass the enriched assets to a CMS, such as WordPress, for publishing.
One app for files of all formats
4ALLPORTAL software makes it easy for you to create and edit digital assets of any format using the desktop app. From here, a file is opened directly in the native editing program. No matter what format or program, 4ALLPORTAL allows you to start editing right away.
Save yourself from installing countless plugins to access your media archive from programs. Instead, use the desktop app and drag and drop files you need directly into an application program such as Adobe InDesign, Photoshop or Microsoft Office.
The right format at any time
With 4ALLPORTAL, you distribute and publish your content to the desired channels with just a few clicks. To ensure that the requesting and receiving systems also receive the files in the correct formats, leave it to the DAM software to automatically convert the original file for the respective channels - such as your website or social media platforms.
DAM software customized to your needs
Standard or individual: 4ALLPORTAL DAM software can do both. Customize the standard of the platform to your needs and create a familiar environment for your employees. From your branding and corporate colors to customized search criteria for a more targeted search according to role. The system's interface and user experience is fully customizable if needed.
Full control over all changes to your assets
Usually, several people are involved in the creation of good content. Our data management software makes it easy to keep an eye on every change status. Changes and versions are automatically tracked as they are edited. The system automatically updates new versions at all connected points. Older versions remain available for comparison between new and old and can be restored in just a few clicks. If you have any queries about changes made, exports or imports of an asset, you receive information about the entire asset lifecycle. You create transparency and maintain full control over the distribution of up-to-date content.
Correct and safe use of your files
Not everyone can or should see, edit or share all content. Use the Digital Asset Management software's multi-level role management to define which departments have access to specific files, information, or even metadata and data fields. This way, each role always works with the content that falls within their scope of responsibility and finds files they are looking for much faster.
Protect and manage licenses and third-party rights
4ALLPORTAL DAM with optional PIM
Are you also looking for a solution to manage all your product data and enrich it with digital content? No problem - connect the 4ALLPORTAL PIM system as an additional module and use it together with the 4ALLPORTAL DAM system in one interface.
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With our expert Claudia
Digital Asset Management (DAM) encompasses all processes related to the management of digital assets. These range from content creation to publishing and archiving.
Digital assets are digitally stored content that holds a particular value for the company. In other words, they are digital items of value. The most common assets include photos, videos, audio files, and text.
DAM stands for Digital Asset Management, and PIM stands for Product Information Management. Both involve the central management of content. DAM deals with digital assets, such as photos and videos. PIM deals primarily with product-related information. Often, DAM providers also offer PIM solutions.
Check out our blog "DAM vs. PIM"
Digital Asset Management (DAM) simplifies many of the processes involved in storing, managing, and distributing your digital content. Functions such as automatic keyword creation, meta data, filesharing, or task management make DAM a comprehensive solution for the handling of large data quantities.
The main task of Digital Asset Management (DAM) software is to maintain digital assets. A Digital Asset Management system ensures that all the valuable content in your company is stored in one central location, accompanied by essential meta data, and prepared for correct use.