The Most Important Advantages of the 4ALLPORTAL PIM System for Your Data Management
The single point of truth for your product data
The 4ALLPORTAL PIM system is your single point of truth. Connect your existing third-party systems and bring all product information together in one central location for central product information management. It is the touch point for all lifecycle phases of your data. From the initial import to the management, maintenance and enrichment to the delivery and publication of your product data. With the 4ALLPORTAL PIM system, you control all steps flexibly and in the shortest possible time from one platform.
Efficient and value-enhancing maintenance of product data
Our product information system makes it easy for you to get maximum value from the master data imported from your ERP systems. Easily enrich your data sets with additional information, such as product descriptions and media, and dimension them according to output channel and language. In this way, your product data is complete and ready for all sales channels. By categorizing by function or product range, you only maintain relevant data for an object type and realize efficient data management.
Product data made easy
All changes you make are automatically transferred from our PIM system to your connected third-party systems via the integrations. To ensure that you provide a uniform and clear description of your products for all output channels, you classify your product data within the PIM system according to common formats and standards for data exchange. Your product data is automatically available for publication in the correct formats and according to the requirements for websites, web stores, marketplaces and print.
Full control over your product data
To ensure that a product with all relevant content is ready for publication, it requires the cooperation of a wide variety of players: product managers, marketing managers, editors, translators, purchasers, etc. If several people are working on one data set, the 4ALLPORTAL PIM system lets you keep track of everything at all times. Ensure that everyone is working only on the current version of the product data and optimizing it. In the process, 4ALLPORTAL automatically tracks the entire life cycle of the product and all changes that this involves.
Data quality management with a PIM system
Even when entering data, you ensure correct data quality management in the 4ALLPORTAL PIM system with the help of predefined mandatory fields, forms and selection lists. All data is always immediately recognizable and easy to monitor. For example, if a product is about to be published, the system tells you via visual indicators whether all the required data is available. You regularly receive user-specific, configurable and situation-based live reports on all desired key figures and thus react early to all events concerning your products and assortments.
Faster to market placement with automated workflows
Shorten your time-to-market by predefining all work processes, such as the creation of new articles for the entire product lifecycle, and mapping them in the system. Have the required information automatically requested from the relevant departments and entered by those responsible. This simplifies the processes between the responsible persons.
Promote collaboration on product data
Increase the quality of collaboration and communication within and between your teams. Provide a single point of contact that empowers all employees to procure product information independently. In addition, use the notification functions of the 4ALLPORTALL PIM system to inform those responsible about any events, such as product changes, new products or images.
Manage access to your product data
Determine which roles in the company are granted access to a data set and what they are allowed to use it for. With the extensive digital rights management options in the database tool, you determine whether a user only has the right to view data or also to edit it. At the same time, you simplify the search for product data for your employees, since the possible results only reflect content that is relevant for the corresponding role.
PIM system including DAM system
The 4ALLPORTAL PIM system is available to you including fully comprehensive DAM software. In addition to the product data, manage all assets belonging to the product, such as images, photos, videos and text modules and map the entire product lifecycle with 4ALLPORTAL. This is how you bring the administration of your product data and media management together with 4ALLPORTAL.
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DAM stands for Digital Asset Management, and PIM stands for Product Information Management. Both involve the central management of content. DAM deals with digital assets, such as photos and videos. PIM deals primarily with product-related information. Often, DAM providers also offer PIM solutions.
Check out our blog "DAM vs. PIM"
A PIM system is needed to optimize the business processes around the management of product data, with the help of a central and expenditure-neutral reference point, and to ensure a high quality of your product data.
A PIM system acts as a database software for your product data. Users add information and edit or publish it in existing distribution channels. It also avoids duplicate data management, by centrally managing your product data. In addition, a PIM system enables output-neutral data management, so that all resources are available at any time and for any channel.
A PIM system is used to make all processes in product information management more efficient. The core of a product information system is the central and output-neutral management of product data within a tool in order to simplify the management of product data and its provision in all sales channels.