WHAT IS FILESHARING?
The term file sharing refers to the sharing of digital files between at least two people via file sharing services. It is often used as a synonym for file access.
Share files with employees and partners
File sharing enables uncomplicated collaboration with internal employees and external persons, such as customers, suppliers and partners. Special file sharing services are used to share files. These offer faster and more secure data exchange in contrast to outdated methods such as e-mails and USB sticks.
File sharing in the 4ALLPORTAL DAM System as a basis for efficient digital collaboration
File sharing forms the basis for modern and digital collaboration. In everyday work, technical and legal hurdles make internal and external file sharing difficult. They are sent online via many different file-sharing services or by email to colleagues, partners, customers, dealers or agencies. However, these methods are often impractical because files are scattered uncontrollably and the amount of data for sending files is often limited. In addition, free file-sharing services carry the risk of security gaps, as there is no encryption of the files or the files are cached.
To successfully share your files, you need a good digital archive as a basis, a central place from which you can send your files to others. In combination with the file sharing functions in a DAM system, you enable fast and secure data exchange and more efficient workflows. In the 4ALLPORTAL DAM system with optional OCR text recognition, you manage and share files directly from a central system. It offers the perfect symbiosis of data security and convenience when sharing files with colleagues, customers and external service providers – in compliance with data protection laws.
Share files fast and efficiently
With the 4ALLPORTAL DAM system, the internal providing and external sharing of files is secure and convenient. Offer your employees, partners and retailers fast, role-based access to your system. Internal file access is regulated by a role concept with which you define clear access and usage rights for each role. This way, everyone involved can access the company’s internal media library and find the assets they need on their own.
Share as many assets as you like with external users
Offer your customers, agencies and partners a particularly convenient service: Send a configurable eTicket with a live view of the files by e-mail. This way, external persons can browse the assets for a limited time, view them, compare them in the parallel view and then use them. Or you can make asset collections available in an uncomplicated way via a download package as a zip file.
Simple format conversion in file sharing
Depending on the use, you need files in different formats, qualities and resolutions. These have to be converted and adapted each time. Save yourself this repetitive work and create download profiles in the 4ALLPORTAL DAM system instead. Predefined sizes and file types allow you to convert the original file to the appropriate format with just one click.
The integrated sharing functions, in combination with the download profiles, enable convenient and channel-specific sharing of your assets. To do this, you already convert your original files into the required formats before sharing or let the recipients create desired files themselves.
Accelerated asset releases
Working together and sharing files is particularly easy with 4ALLPORTAL. This is ensured by the embedded sharing module. The function links communication on image releases and corrections to the respective asset. Bring decision-makers and creatives together in one place. Change requests to the graphics, editing orders to photographers – everything can be conveniently stored on the object and makes complicated e-mail exchanges and telephone calls redundant.
Work safely with customers and service providers
Working securely with clients and service providers has never been so straightforward. Share assets in their current state – either directly as a download or as a live view in a gallery. For large asset volumes, the system provides selected meta-data and offers a reduced search function. External service providers such as photographers who supply content upload their assets directly and tagged into the appropriate folders. This relieves the marketing team of entire work steps and gives them more time for the essentials.
Filesharing without security vulnerability
Share and send data securely and without delay. Avoid third-party file-sharing services and file-sharing programmes. Private file-sharing websites have serious disadvantages in terms of security, especially with regard to data protection and data security, because it is not clear where the files are stored. With 4ALLPORTAL, the files you share are on TÜV-certified servers in Germany that comply with the ISO standard for the security of information and IT environments.