Manage, find and share photos and other media

Efficient data management for your organization

End photo chaos – bring order to your media management

Family photos and vacation pictures from your personal life can be easily managed with a reasonable folder structure due to their manageable number. However, when it comes to managing photos in a business environment, the situation is quite different. Often, large numbers of files are created because, for example, photos in marketing processes need to be available for different channels and in different formats. This makes it difficult to find the right files and distribute them throughout the organization. Professional image management software, such as a DAM system, solves this photo chaos and makes it easier to manage your photos for more efficient retrieval and delivery.

Simplify image search

How you manage your photos has a huge impact on whether people can find the photos they need and how long it takes them to find them. In large image databases, file names and folder structures are no longer sufficient, since only the creator can understand them. The only way to make it easier to search and find photos is to make the actual contents of the photos searchable or to enrich them with information. The search is thus based on the actual characteristics of a photo, which are obvious to everyone involved, unlike file names and folder structures.

4ALLPORTAL: The short way to your goal

The 4ALLPORTAL DAM System is the image management software for efficient searching of your photos. It enhances the searchability of your photos with additional clues in the form of metadata and keywords that describe and categorize your files. When searching for a photo, you are no longer limited to file names, but can use predefined keywords via search filters. These keywords are automatically extracted from your photos metadata, or can be prepared or manually added. OCR text recognition helps you find photos and images faster by adding keywords. It recognizes and captures text and fonts in your images, making them searchable. The role-based search in the 4ALLPORTAL DAM system makes searching even more targeted and efficient. A user is only shown content that is required for the role he or she is assigned to. There is always the certainty that the file is really relevant for the user and can be used.

All changes to your photos are visible in the 4ALLPORTAL DAM system

In the 4ALLPORTAL DAM you always work with the latest version of your digital asset. All changes are made to a single file and are automatically transferred by the system to the version history. When searching for an image, only the original will be found. Previous versions are preserved and can be viewed and restored at any time via the version history.

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Costs and Savings Potential in Image Management

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Encourage collaboration

In a business context, it is very likely that more than one person is working on an image. After all, a digital asset goes through several processes during its creation, requiring different skills and knowledge. Therefore, it is important that proper communication takes place at the asset level and that all content is made available, especially when working with external parties, so that all parties are kept up to date and content is ready for publication more quickly.

4ALLPORTAL enables fast and easy collaboration – internally and externally

The features of the 4ALLPORTAL DAM system allow you to work well together, whether you want to collaborate with someone internally or externally. With our file sharing functions you can give your colleagues all the photos they need.

Provide media to your partners

If you work with external partners, such as marketing or design agencies, allow them to view selected files via an eTicket.

Simplified finishing of your images

Efficient processing of images requires good communication at the asset. In the 4ALLPORTAL DAM system you can assign tasks to a person at the asset or record the communication via comments and markups.

Always use licensed photos

Many assets are created from photo shoots or stock libraries. When you pay to use these assets, you receive the associated licenses that define the scope and duration of the use. It’s important to manage the licenses as well as the photos themselves. To keep track and avoid using content whose licenses have expired, it is a good idea, especially for large image databases, to store all the information about the photo rather than keeping it separate.

Manage all your licences with 4ALLPORTAL

Our licence management tool helps you keep track of your licensed content, such as stock photos. All information about restrictions or terms is displayed directly on the asset. You can manage, edit and publish only those photos for which you have the appropriate licences.

PROVIDE the right format for every channel

Different formats are required depending on the editing software used and the intended use of a photo, such as publication on websites or social media. In most cases, this means manually converting image files and saving them as a new file. With the right software, you can eliminate this step and avoid creating duplicate files.

Save time and effort – with pre-defined formats

If you need your images in different formats for use in different channels, the 4ALLPORTAL DAM system makes it easier for you to provide your media. You only store one file in the system. The conversion into the correct format is done automatically by the DAM system without having to create a new version.

A DAM system is the ideal software for managing your images

Manually managing large numbers of images is outdated and time consuming. Therefore, if you manage, edit and distribute a large number of media assets in a corporate context, it is worthwhile to use suitable software. A DAM system can take many of these steps for you, simplifying and shortening those you do yourself. From search to delivery, a DAM system creates efficiency through organisation.

Our customers success

  • Pascal Monnerat

    Media Consultant

    For us the 4ALLPORTAL was the first and right choice from the beginning. The team of developers can get a lot done in a short time and without complications.

  • Matthias Annaheim

    Digital Marketing Manager

    Working with 4ALLPORTAL was extremely straightforward and the system was installed amazingly quickly. With the help of training courses, video tutorials and manuals, and thanks to its highly intuitive user interface, the 4ALLPORTAL DAM was very quickly and positively received by our employees. For us, the investment has paid off enormously: our company employees spend about 50 percent less time searching for the right assets. We will achieve our return on investment – calculated very conservatively – after no more than two years.

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  • Ines Schwender

    Team Manager Advertisement

    With 4ALLPORTAL and the digital asset management module, we finally have a central system that can be accessed by different departments as a data source. This allows us to maintain consistency in our use of image materials—guaranteed. As a result, 4ALLPORTAL is an essential part of our workflow today. In 4ALLPORTAL, we’ve also found a partner with an in-depth understanding of our processes and a partner who offers dependable support.”

  • Helen Kamender

    Marketing Manager

    We have found with the 4ALLPORTAL DAM much more than just a system to structure our flood of data: in addition to data administration and file management, we now also handle the majority of our work processes and the associated communication via one central system. In addition, we have integrated a great feature with the full text search, which literally lets us find the needle in the text haystack!”

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  • Matthew Patulski

    Project Manager

    At the end of the day I was most impressed by the software’s flexible customization options. They really helped me to optimize my workflows.

  • Jeannine Walser

    Information Systems Manager for Digital Workplace and Collaboration

    In the past, people stored a RAW format on their PC, developed a TIFF or PSD from that, then stored that on the server. But people also sometimes kept the RAW file, made a JPEG out of it, and then stored the RAW, the JPEG and the TIFF. Now there is only one original, which can be downloaded in various formats using download profiles.

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  • Raymond Jackson

    Project Manager

    We have already received a great deal of positive feedback on the 4ALLPORTAL DAM: Our in-house colleagues praise the system thanks to the great user experience and seeing their actual workload reduce. Our marketing and graphics department alone saves about 20% time since data can now be found quickly by colleagues thanks to the excellent search function. As a result, the phone rings less and fewer support queries are landing in inboxes. And local dealers and window manufacturers are also just as enthusiastic: Finally, there’s no need to constantly send e-mails back and forth, and they can find their assets in a modern system.

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  • Matthias Wiediger

    Project Manager

    For us, this is tantamount to a quantum leap in our workflows: Inefficiently handling assets and metadata cost us a great deal of time and caused no end of stress. That is now a thing of the past since combining 4ALLPORTAL and the programming software. When you consider how central the topic of image data management has become for TV broadcasters and that we are now able to cut our working time by around 30% in this regard, we have taken a huge step forward in digitization.

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  • Anne Mette Alfken

    Responsible for maintaining the Online Shops

    It might take me fifteen minutes if I’m demonstrating the functions to someone. Otherwise, the only thing that helps is trying things out and asking questions. If we ever have questions, we get straightforward help. They’re very nice and quite patient.

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  • Katrin Meiners

    Senior Project Manager

    Rights sharing has also become much more efficient with 4ALLPORTAL. The same is true for agency access. Now we can quickly exchange assets with people outside the system. And we now have much closer collaboration with agencies and external retouchers.”

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  • Dominic Brezinski

    Head of CEWE MediaAssets

    I have a feeling that there is a willingness to work together long term on both sides. 4ALLPORTAL is not a provider that tells you to submit a ticket when you have a problem, and then takes three days to handle it because nobody cares.

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  • Janine Blechschmidt

    Project Management Advertisement

    4ALLPORTAL help us structure our media data and manage it from a central location. The software is well-designed and very user-friendly, and the service was always professional. 4ALLPORTAL always had expert answers to our trickiest questions and problems. If we had to do it all again, we would still choose 4ALLPORTAL!”

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  • Sven Feurer

    Brand Manager

    We were looking for a product that’s fast, can be connected directly to InDesign and isn’t licensed per user. That’s exactly what we found in 4ALLPORTAL and the DAM module from 4ALLPORTAL. It was also important for us to establish good contact with the provider, so that our product feedback would be taken on board and we’d be treated as more than a number. We found this and more in 4ALLPORTAL.

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Claudia Pavkovic

Marketing Development Representative

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